Technical Circular No: 017/2024
1. International Ships Registry of Guinea-Bissau (G-B I.S.R) Administration vide Marine Circular-03/2024 has implemented additional assessment requirements to reduce the incidence of potential vessel detentions and streamline the process of addressing deficiencies of G-B I.S.R vessels calling in Paris MoU Port State Control Region that may be subject to Port State Control (PSC) inspections.
2. As per the new policy, all vessels registered with the G-B I.S.R. are subject to mandatory safety inspections before calling Paris MoU region ports.
3. To facilitate these inspections, Flag State Administration is to be notified on the vessel's intended departure port before its departure and in any case no later than 96 hours before departure.
4. Owners and Masters are responsible to present their vessels for timely inspection when the required inspection is due by contacting the G-B I.S.R. / Operation Department ("E mail: ops@gbi-lb.org ).
5. Ship owners, operators, or masters of vessels bound for a Paris MOU region port must provide the following information to the G-B I.S.R competent Operations Department at least 96 hours before the vessel’s expected arrival:
• Vessel name and IMO number;
• Present Port of Call: To facilitate the timely appointment of a Flag State Surveyor- Inspector;
• Destination port within the Paris MoU Region;
• Expected arrival time at the port within the Paris MoU Region;
• Direct contacting information for the ship’s master and owner/operator.
6. In addition to the above, to implement additional assessment requirements, a checklist has been developed by the Administration to assist ship owners, and operators, technical managers, Designated Persons Ashore (DPA) and vessel Masters to focus on potential weak items that can result in grounds for detention through Port State Control Inspections by the Paris MOU.
7. The checklist is to be sent ninety-six hours (96hrs) before the vessel arrives at Paris MOU ports, to the G-B I.S.R. Operations Department (E-mail: ops@gbi-lb.org), For sea voyages of less than 96 hours (96hrs), the checklist must be sent at least twenty-four hours (24hrs) before arrival at the port within the Paris MoU region.
8. The use of this checklist is considered compulsory for all vessels registered with the G-B I.S.R. before arrivals at Paris MOU ports and shall be signed by the vessel Master and/or company Designated Person Ashore (DPA). The omission of this requirement may lead to administrative sanctions to the vessel Master, and/or Chief Engineer and/or to the vessel company as well.
9. If an extraordinary cases, such as equipment failures or any other situations that cannot be resolved on board the vessel immediately, Ship Owners, operators, technical managers, DPA, or vessel´s Master, shall immediately coordinate the effective corrective actions, together with the vessel-recognized Organization (R.O.) and if applicable under the coordination of the G-B I.S.R. Operations Department.
10. Ship owners/ operators and masters of G-B I.S.R flagged ships are advised to be guided by above and ensure compliance.
Enclosure:
Disclaimer:
This Technical Circular and the material contained in it is provided only for the purpose of supplying current information to the reader and not as an advice to be relied upon by any person. While we have taken utmost care to be as factual as possible, readers/ users are advised to verify the exact text and content of the Regulation from the original source/ issuing Authority.