1. GENERAL BODY:
The General Body of Indian Register of Shipping is the body comprising of members representing various groups such as underwriters, ship owners, shipbuilders, port trusts, engineering industries, etc. as defined in the Article of Association of IRS.
IRS shall ensure that the composition of general body would be such that the restricted categories would not be in majority anytime. The composition, Quorum, voting powers & Decision making powers of the General Body and members are detailed in the Articles of Association as below:
Composition - Article 5 Quorum - Article 25 Voting powers - Article 32 Decisions making procedures - Article 18, 20 & 24
IRS shall ensure that when a matter taken up for discussion, is of concern or interest to restricted categories, the restricted categories would not be entitled to exercise their right to vote on any such matter(s), by directive from the Chairman of the General Body.
2 .BOARD OF DIRECTORS:
The Board of Directors comprises representatives of the various members elected on proportional basis, by the General Body as defined in the Article of Association of IRS. The Board is constituted in a manner, which enables participation of all parties concerned and safeguards impartiality. The composition of the Board as above is to be in accordance with the Articles of Association of IRS (as may be amended from time to time).
IRS shall ensure that composition of Board of Directors would be such that the restricted categories would not be in majority anytime. The composition, Quorum, voting powers & Decision making powers of the board and its members are detailed in the Articles of Association as below:
Composition - Article 37(1) & 37(2) Quorum - Article 34(b) Voting powers - Article 48 Decisions making procedures - Article 39(1) to 39(5)
IRS shall ensure that when a matter taken up for discussion, is of concern or interest to restricted categories, the board members from the restricted categories would not be entitled to exercise their right to vote on any such matter(s).
The Board takes policy decisions regarding IRS services and operations and administration of the finances of the company. The Board of Directors of IRS are generally vested with all the powers of management of the affairs of the Company and shall be entitled to exercise all such powers and to do all such acts and deeds as the company is authorized to exercise and do, subject only to the restrictions laid down in the Companies Act, as amended from time to time.
The Board of Directors elects one of its members to be Executive Chairman. The Board appoints a Managing Director and a Joint Managing Director who are full time employees of the company. Managing Director and Joint Managing Director also attend Board meetings.
The day-to-day business of the company is managed by the Managing Director under the superintendence and overall control of the Executive Chairman and Board of Directors.
The following committees/sub committees are constituted with approval of the Board of Directors to facilitate conduct of IRS business:
3. TECHNICAL COMMITTEE:
The Technical Committee comprises of personnel with technical qualification / experience / background representing material manufacturers, builders, owners, professional institutions and authorities, etc as given in IRS Rules Part 1 Chapter 1.
IRS shall ensure that composition of Technical Committee would be such that the restricted categories would not be in majority anytime. The composition, Quorum, voting powers & decision making procedure of the technical committee is detailed in IRS Rule as referenced below:
Composition - IRS rules Part 1 Chapter 1 Sec 1.3.3 Quorum - IRS rules Part 1 Chapter 1 Sec 1.3.11 Voting powers - IRS rules Part 1 Chapter 1 Sec 1.3.12 & 1.3.13 Decisions making procedures - IRS rules Part 1 Chapter 1 Sec 1.3.1, 1.3.2 & 1.3.10.
IRS shall ensure that when a matter taken up for discussion, is of concern or interest to restricted categories, the technical committee members of the restricted categories would not be entitled to exercise their right to vote on any such matter(s).
The Chairman of the Committee is appointed by the Board from amongst the members of this committee.
This Committee is responsible for review and approval of technical rules and amendments to existing rules formulated by IRS, for classification surveys, building of ships, their machinery and equipment.
The Managing Director and/or Joint Managing Director of IRS are/is an ex- officio member of the Technical Committee.
4. CLASSIFICATION SUB-COMMITTEE:
The Board is to appoint a Sub-Committee of Classification representing concerned interests.
The Classification Sub-committee comprises of personnel representing various shipping interests to deal with matters connected with classification of ships as approved by the Board of Directors.
The Chairman of this Sub-Committee is appointed by the Board of Directors. The Managing Director and/or Joint Managing Director of IRS are/is an ex-officio member of this Sub-Committee. The composition, Quorum, voting rights & decision making procedures of the Classification Sub- Committee shall be as below:
Composition: 9 members committee comprising representatives from Ship owners, Maritime Administration, underwriters , Ship yards, Institution of Naval Architects & Institute of Marine Engineers etc., in such a manner that no interests pre-dominates.
Quorum: The quorum for any meeting of the Classification Sub-Committee, when scheduled, would be minimum 4 members, with at least two members not representing commercial interests in shipping. The committee’s work is entirely done by correspondence, but if a meeting of the Committee is to be called, the Quorum would be a minimum of 4 members.
Voting Powers: All members shall have one vote In case of equality of votes, the chairman of Classification Sub-Committee shall have an additional casting vote.
Decision Making Procedures: The Classification Sub- Committee considers all matters relating to decisions on following: i) Cases involving withdrawal of class at owners request or non- compliance with rules of surveys or because of unrepaired defects; ii) Cases involving postponement of special survey beyond the normal period of grace and ; iii) Cases involving changes of classification where upgrading or down-grading of classification is involved.
IRS shall ensure that any matter taken up for discussion, is of concern or interest to restricted categories, members of the restricted categories would not be entitled to exercise their right to vote on any such matter(s).
This Sub-Committee also acts as an appellant body for appeals against the decisions of IRS relating to taking into class / suspension / renewal from class and notations assigned to vessels.
The recommendations of this Sub-Committee are reported to the Board of Directors.
Since matters relating to Withdrawal of Class, postponement of Special Surveys beyond grace period and upgrading/downgrading of Classification, is an on-going process, the work of this Sub-Committee is normally carried out by circulation of emails / letters and meetings would be called only, when necessary.
5. MANAGING DIRECTOR
The Managing Director reports to Executive Chairman on various matters as documented in Ch.7 and manages all the organizational aspects of IRS in coordination with the following process owners such as Technical, Operational, Administrative, Financial and Marketing. The Managing Director appoints a full-time employee of IRS, who has adequate experience of the Quality Management System, as the MANAGEMENT REPRESENTATIVE to discharge the functions, as required by the Quality Management System. The Managing Director may at anytime and from time to time delegate some or any of these responsibilities and authorities to the senior officials working with him.
Policy Statement and Corporate Objectives
To promote Quality, Occupational Health and Safety and protection of the Environment by making every effort to be a Safer, Smarter and Green Organization.
Message from the Executive Chairman
Since its inception in 1975, Indian Register of Shipping (IRS) has carried forward its tradition of excellence to make the seas safer for all of us.